Position Type: Exempt
Locations: Burnsville, MN
About the Organization: Founded in 1970 by a group of volunteers, 360 Communities is a nonprofit organization which provides services to more than 16,000 people annually in over 40 locations in Dakota County, Minnesota. Holistic services include a network of five food shelves, two family resource centers, two domestic and sexual violence shelters, and two programs that support school success from birth to high school graduation.
Our mission: 360 Communities delivers safety and stability that improves lives.
Through preparation of balance sheets, profit and loss statements, financial reports and maintenance of cash receipt and accounts payable processes and systems, the Staff Accountant is responsible for the financial management of the agency. Responsibilities also include analyzing trends, costs, payroll, funding, financial commitments and obligations incurred to accurately forecast the financial health of the organization.
DESCRIPTION OF RESPONSIBILITIES:
Finance & Accounting
- Participate in the preparation of annual budget, required financial statements and reports to all funders
- Prepare and post monthly journal entries and analyze account reconciliations
- Maintain all aspects of the cash receipt system, including but not limited to daily entry and printing of reports
- Perform daily bank deposit and Results Plus batch coding
- Maintain Accounts Payable (AP) system, including but not limited to;
- Review voucher/invoice presented for payment for proper coding and approval
- Process monthly employee expense reports
- Ensure timely payment of invoices including the printing and mailing of AP checks
- File invoices and check documents in timely manner
- Send out W9 forms to each new vendor and maintain file for 1099 tax reports
- Maintain vendor records, answer questions and resolve problems
- Support month-end and year-end close processes
- Responsible for monthly bank reconciliations for payroll, operating and savings accounts
- Complete all required local, state and federal reports and filings as required by law and agency governance including, but not limited to;
- Form 941 and year end W2
- State payroll filings
- State sales tax filings
- All applicable grant report filings and billings
Audit and Internal Controls
- Assist in the preparation of all audit papers required by outside audit firm to ensure an accurate, timely and thorough auditing process
- Work closely with audit firm on all phases of their fieldwork to ensure proper interpretation of all information provided by the agency
- Maintain accounting controls by following and recommending policies and procedures
Payroll and Expenses
- Perform all aspects of the in-house, bi-weekly, payroll process to ensure it is completed timely and accurately for 80+ staff; including quarterly and annual taxes and employee benefits
- Approve, calculate and distribute correct payment amounts incorporating overtime, deductions, etc. utilizing accounting software
- Communicate with staff regarding timely timecard completion and corrections when necessary
- Track and maintain timecard records and files
- Process monthly employee expense reports.
- Maintain staff expense report tracking and communicate with staff regarding expense report completion and corrections
- Address issues and questions regarding payroll from employees
Grant Tracking & Compliance
- Maintain accurate grant files and provide grant balance reports to Program Directors and Supervisors monthly or as requested
- Coordinate, collect and submit regular performance data to Office of Justice Programs (OJP) utilizing appropriate online service
- Prepare monthly OJP report and enter in E-Grant system
- Demonstrate commitment to the agency’s mission statement and core values at all times. The mission statement is “360 Communities delivers safety and stability that improves lives.”
- Ensures completion of incoming and outgoing mail tasks daily.
- Maintains adequate inventory of office supplies, stationary, and business cards.
- Serves as contact for issues involving building maintenance and office machines, including but not limited to troubleshooting or notification of companies for changes/repairs in service at the Burnsville site.
- Annual record retention and disposal.
- Perform other duties and assume other responsibilities as the need is apparent, requested or delegated
- Thorough knowledge of basic finance and accounting principles, procedures and regulations
- Understanding of accounting and reporting standards
- Experience creating financial statements
- Experience with general ledger functions and month-end/year-end close processes
- Adept at utilizing accounting software
- Accuracy and attention to details
- Aptitude for numbers and proven quantitative skills
- Ability to maintain confidential and sensitive information
Education and/or Experience
- Bachelor’s degree in accounting, finance or related field
- Minimum 3 years of accounting experience
- Non-profit experience a plus
- Computer skills, including strong knowledge of Microsoft Office applications.
Professional Abilities and Skills
- Interpersonal: Work with integrity. Ability to maintain confidentiality. Understand and comply with professional ethics and standards of practice. Contribute to building positive team spirit and put success of team above own interests. Recognize accomplishments of other team members. Seek increased responsibilities. Look for and takes advantage of opportunities. Ask for and offers help when needed.
- Work: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited direction may exist. Strive to continuously build knowledge and skills. Display original thinking and creativity. Include appropriate people in decision-making process. Adapt to changes, delays, or unexpected events in the work environment. Ability to keep accurate and complete work records. Support cost saving measures. Set and achieve challenging goals. Ability to provide supervision and coaching to support service volunteers.
- Time Management: Prioritize and plan work activities. Use time efficiently. Arrive punctually each workday; complete assigned tasks within required time frame.
- Communication: Speak clearly and persuasively in positive or negative situations; listen and get clarification. Present and interpret numerical data and written information effectively.
- Leadership: Exhibits confidence in self and others. Inspires respect, trust and motivates others to perform well and fulfill vision. Effectively influence actions and opinions of others. Accepts feedback from others. Provides vision and inspiration to peers and subordinates. Gives appropriate recognition to others. Displays passion and optimism.
Certificates, Licenses, Registrations
- Must possess and maintain a valid Minnesota driver’s license.
- Must possess Personal Auto Insurance limits of $100,000/$300,000/$100,000 or a combined single limit of $300,000.
A complete job description can be requested by e-mailing HR@360communities.org.
360 Communities values racial, ethnic and cultural diversity. We strongly encourage diverse candidates to apply.
360 Communities is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex, sexual orientation, disability, age, marital status, familial status, membership or activity in a local human rights commission, or status with regard to public assistance, protected veteran status or any other characteristic protected by law.